To help you find text, Word offers a handy Find feature. Not only can this Find feature search for a word or phrase, but it also offers a Replace option so you can make Word find certain words and automatically replace them with other words.

Hold down the Alt key while typing the appropriate number code on the numeric keypad to create characters with umlaut marks. On a Mac, hold down the Option key while typing the letter to create characters with the umlaut. A small menu will pop up with different diacritic mark options. You can get there from most text boxes in most.

Using the Find command in Word 2019

The Find command can search for a single character, a word, or a group of words. To make searching faster, you can search either an entire document or just a specific part of a document. To make searching a document more flexible, Word lets you search also for headings or pages.

To search for words or phrases by using Word’s Find command, follow these steps:

1. Click the Home tab.
2. Click the Find icon in the Editing group.
   The Navigation pane appears on the left side of the screen.

   If you click the downward-pointing arrow to the right of the Find icon, a menu appears that lets you choose the Find or Go To command.

3. Click in the Navigation text box, type a word or phrase to find, and press Enter.

   The Navigation pane lists all matching text.

   As you type, Word displays all matching text. So if you start typing hel, Word will find all text that matches hel, such as hello, helicopter, or help.

4. Click any of the text displayed in the Navigation pane.

   Word highlights your chosen text in your document.

5. To close the Navigation pane, click the X icon in the upper-right corner of the pane.

How to customize text searching in Word 2019

If you just want to find a word or phrase, the ordinary Find command works. However, if Word finds too much irrelevant text, you may want to take time to customize how Word searches for text. Follow these steps:

1. Click the Home tab.
2. Click the Find icon in the Editing group.

   The Navigation pane appears on the left side of the screen.

3. In the Navigation pane’s Search Document text box, click the magnifying glass icon.
   A pull-down menu appears.
4. Click Options.

   A Find Options dialog box appears.

5. Select one or more options in the Find Options dialog box:
   • Match Case: Finds text that exactly matches the uppercase and lowercase letters you type.
   • Find Whole Words Only: Finds text that is not part of another word. Searching for on will not find words such as onion.
   • Use Wildcards: Lets you use the single character (?) and multiple character (*) wildcards, such as searching for d?g, which will find dog or dig; or b*t, which will find but, butt, or boost.
   • Sounds Like: Searches for words based on their phonetic pronunciation, such as finding elephant when searching for elefant.
   • Find All Word Forms: Finds all variations of a word, such as finding run, ran, and running.
   • Highlight All: Highlights all matches in the document. This option works with Incremental find.
   • Incremental Find: Constantly highlights words as you type. If you turn off this option, Word will highlight words in a document only after you finish typing and press Enter.
   • Match Prefix: Searches for the prefix of words, such as finding interact by searching for inter.
   • Match Suffix: Searches for the suffix of words, such as finding runner or keeper just by searching for er.
   • Ignore Punctuation Characters: Ignores punctuation characters in text, such as finding the phrase Hello, there when you searched for Hello there.
   • Ignore white-space characters: Ignores spaces when searching, such as finding the phrase BotheCat when you searched for Bo the Cat.
6. Click OK to make the Find Options dialog box disappear.
   The next time you search for text, Word will use the last options you chose.

How to search by headings in Word 2019

Rather than search for a word or phrase, you may want to browse a long document by headings. After you find the heading you want, you can edit or read the text below that heading.

To search by headings in Word, follow these steps:

1. Click the Home tab.
2. Click the Find icon in the Editing group.
   The Navigation pane appears on the left side of the screen.
3. In the Navigation pane, click the Headings tab (below the Search Document text box).
   A list of headings appears in the Navigation pane.
4. Click a heading in the Navigation pane.
   Word displays the heading in your document.

Browsing through pages in Word 2019

In a long document, you often have to scroll or flip through multiple pages to find specific text. To simplify this task, Word can display all pages as thumbnail images. You can browse through these thumbnail images and click the page that you want to view in more detail.

To browse through multiple pages in Word, follow these steps:

1. Click the Home tab.
2. Click the Find icon in the Editing group.

   The Navigation pane appears on the left side of the screen.

3. In the Navigation pane, click the Pages tab (the middle tab).
   Word displays thumbnail images of all your pages.
4. Click the thumbnail image of the page that you want to view.
   

   Word displays your chosen page.

Using the Find and Replace command in Word 2019

Rather than just find a word or phrase, you may want to find text and replace it with something else. To use the Find and Replace command in Word, follow these steps:

1. Click the Home tab.
2. Click the Replace icon in the Editing group (or press Ctrl+H).

   The Find and Replace dialog box appears.

3. Click in the Find What text box and type a word or phrase to find.
4. Click in the Replace With text box and type a word or phrase to replace the text you typed in Step3.
5. (Optional) Click the More button and choose any additional options.
6. Click one of the following buttons:
   • Replace: Replaces the currently highlighted text.
   • Replace All: Searches and replaces text throughout the entire document.
   • Find Next: Searches from the current cursor location to the end of the document.
7. Click Find Next to search for additional occurrences of the text you typed in Step 3.
8. Click Cancel to make the Find and Replace dialog box disappear.

Microsoft Word provides a feature called AutoText that allows users to more quickly type common words or phrases. As a user starts to type, Microsoft Word may show a box next to the cursor with completed versions of what is being typed. By pressing the Tab key, users can have Word automatically complete the text they were typing with the suggested word or phrase.

If you prefer to turn off the AutoText feature, it can be disabled. If you want to turn AutoText on, it can be re-enabled at any time. Microsoft Word also allows you to create custom AutoText entries for words and phrases you commonly type.

Click a link below for steps on how to enable or disable AutoText, add custom AutoText, and remove an AutoText entry.

Enable and disable Microsoft Word AutoText

To enable or disable the Microsoft Word AutoText, follow the steps below for your version of Microsoft Word.

Microsoft Word 2010 and later

1. Open Microsoft Word.
2. Click the Filetab.
3. Click on Options.
4. In the Word Options window, click the Proofing option.
5. Click the AutoCorrect Optionsbutton.
6. In the AutoCorrect window, click the AutoCorrect tab if not already selected.
7. Check or uncheck the box for the Replace text as you type option, to enable or disable AutoText.

Microsoft Word 2007

1. Open Microsoft Word.
2. Click the Office button in the top left corner.
3. Click on Options.
4. In the Word Options window, click the Proofing option.
5. Click the AutoCorrect Options button.
6. In the AutoCorrect window, click the AutoCorrect tab.
7. Check or uncheck the box for the Replace text as you type option, to enable or disable AutoText.

Microsoft Word 2003 and earlier

1. Open Microsoft Word.
2. Click Format in the menu bar.
3. Click AutoFormat.
4. Click the Optionsbutton.
5. Click the AutoTexttab.
6. Check or uncheck the Show Autocomplete tip for AutoText and dates option, to enable or disable AutoText boxes.

Add custom AutoText

If you have a common word or phrase you want to add to AutoText, you can follow the steps below for your version of Microsoft Word.

Microsoft Word 2010 and later

1. Open Microsoft Word.
2. Click the Filetab.
3. Click on Options.
4. In the Word Options window, click the Proofing option.
5. Click the AutoCorrect Optionsbutton.
6. In the AutoCorrect window, on the AutoCorrect tab, check the box for Replace text as you type.
7. In the Replace text box, type the beginning of the word you want to be replaced with AutoText.
8. In the With text box, type the word you want to be the replacement text.
9. Click the Add button.

The steps above only allows you to enter a simple single word or a phrase with a few words. To create an AutoText with multiple lines of text and have it appear exactly how you typed it in Microsoft Word, follow the steps below.

1. Type the text in Microsoft Word exactly how you want it to appear in your AutoText.
2. Highlight all of the text.
3. Click on the Insert tab in the Ribbon menu.
4. In the Text section, click the Quick Parts option.
5. Click the AutoText option.
6. Click Save Selection to AutoText Gallery.

Microsoft Word 2007

1. Open Microsoft Word.
2. Click the Office button in the top left corner.
3. Click on Options.
4. In the Word Options window, click the Proofing option.
5. Click the AutoCorrect Options button.
6. In the AutoCorrect window, click the AutoCorrect tab.
7. Check the box for the Replace text as you type option.
8. In the Replace text box, type the beginning of the word you want to be replaced with AutoText.
9. In the With text box, type the word you want to be the replacement text.
10. Click the Add button.

The steps above only allows you to enter a simple single word or a phrase with a few words. To create an AutoText with multiple lines of text and have it appear exactly how you typed it in Microsoft Word, follow the steps below.

First, you need to add the AutoText option to the Quick Access Toolbar.

1. Click the Office button in the top left corner.
2. Click on Options.
3. Click on Customize.
4. Under Choose commands from, click All Commands.
5. In the list of commands, find and select the AutoText command, then click the Add button.

Now you can add the larger AutoText entry.

1. Type the text in Microsoft Word exactly how you want it to appear in your AutoText.
2. Highlight all of the text.
3. In the Quick Access Toolbar, click the AutoText option.
4. Click Save Selection to AutoText Gallery .

Microsoft Word 2003 and earlier

1. Open Microsoft Word.
2. Click Format in the menu bar.
3. Click AutoFormat.
4. Click the Optionsbutton.
5. Click the AutoTexttab.
6. In the Enter AutoText entries here field, type the common text or phrase you want to have displayed in AutoText. For example, you could type Computer Hope.
7. Click the Add button after you have finished typing your text.

Following the steps above only allows you to enter a simple single word or a phrase with a few words. What if you wanted an AutoText to have multiple lines of text, different formatting, etc.?

To create an AutoText with multiple lines of text and have it appear exactly how you typed it in Microsoft Word, follow the steps below.

1. Open Microsoft Word.
2. Type the text in Microsoft Word exactly how you want it to appear in your AutoText.
3. Highlight all of the text.
4. Press Alt+F3.
5. The Create AutoText window opens, asking for a name you want to use for your AutoText. Type the name you want to use for this text and click OK.

Removing an AutoText entry

Mac dictation commands pdf. If there is default AutoText you want removed or you created an AutoText entry you no longer want to use, follow the steps below for your version of Microsoft Word.

Microsoft Word 2010 and later

1. Open Microsoft Word.
2. Click the Filetab.
3. Click on Options.
4. In the Word Options window, click the Proofing option.
5. Click the AutoCorrect Optionsbutton.
6. Near the bottom of the AutoCorrect tab, find and select the AutoCorrect entry you want to remove.
7. Click the Delete button.

Microsoft Word 2007

1. Open Microsoft Word.
2. Click the Office button in the top left corner.
3. Click on Options.
4. In the Word Options window, click the Proofing option.
5. Click the AutoCorrect Options button.
6. In the AutoCorrect window, click the AutoCorrect tab.
7. Near the bottom of the AutoCorrect tab, find and select the AutoCorrect entry you want to remove.
8. Click the Delete button.

Microsoft Word 2003 and earlier

1. Open Microsoft Word.
2. Click Format in the menu bar.
3. Click AutoFormat.
4. Click the Optionsbutton.
5. Click the AutoTexttab.
6. In the listing of AutoTexts available, locate the AutoText you want to remove and highlight it.
7. Click the Delete button.

Additional information

• See the AutoText definition for further information and related links.